Stop the chaos - go with Kiosk Mode: your green light to easy meeting room management
December 2, 2024
December 2, 2024
Imagine a busy office where meetings constantly overlap, rooms are double-booked, and precious time is lost to the chaos of finding a free space. Does this scenario sound familiar? Teams scramble to secure a room, only to discover it's occupied or booked at the last minute. And the frustration grows…
And that’s not all! Most room display providers make it worse by requiring expensive proprietary hardware, driving up costs to over $1,000 per display and creating a barrier to effective meeting room management.
Now enter deskbird's Kiosk Mode: the ultimate cost-efficient, hardware-agnostic solution for taming the meeting room madness!
You'll be surprised at how much easier your team's work life becomes with an effective meeting room management system. No hassle finding a free room for your team's weekly meeting, an easy and fast booking process, and no wasted time on complex software.
With Kiosk Mode, you’re also not locked into costly hardware; instead, you can use any low-cost tablet with a web browser, instantly cutting down on expenses.
That's why we designed this new feature.
With its flexibility and ease of use, Kiosk Mode is a dynamic solution for large organizations that simplifies room scheduling, status visibility, and on-the-spot bookings.
What's Kiosk Mode?
Kiosk Mode is built for meeting room tablet displays. It provides an intuitive visual interface showing any meeting room's current availability and daily schedule, empowering employees to check the room's status, book a time slot, or check in—all from a tablet display mounted outside the meeting room.
But why Kiosk Mode is going to be so crucial for your business? Let's explore some critical problems it solves:
1. Your team needs help finding the right meeting room? Kiosk Mode provides an easy-to-read sign and availability at a glance:
With Kiosk Mode, employees can instantly identify which meeting room they're standing in front of and check if it's available for immediate booking. A simple color-coded indicator makes it super intuitive:
🟢 Green: Room available for booking
🟠 Orange: Awaiting check-in
🔴 Red: Meeting in progress
This visual clarity helps save time and reduce disruptions.
2. Does your team complain about jogging around to book their rooms? Kiosk Mode provides an instant booking process, hassle-free:
Forget about running to your desk to make a booking! Kiosk Mode lets your team book a meeting room through the mounted tablet. With a simple tap, users can either book instantly or select an available slot to schedule a meeting.
3. And let's not forget about the IT Team! You won't need to provide them with a big budget or complicated equipment because Kiosk Mode requires very minimal IT investment:
Kiosk Mode works on any web browser, which means it's compatible with Android, iOS, and Windows-based tablets. There's no need for specialized apps or additional hardware investments—just set it up and go! It also respects all existing privacy policies, allowing admins to set the appropriate levels of meeting detail visibility based on company regulations.
Our recommended devices
Kiosk Mode works on any tablet with a functional web browser.
For the best experience, we recommend tablets with screens 10 inches or larger, like:
Who should use Kiosk Mode?
Kiosk Mode is perfect for large companies with many meeting rooms to manage and any company looking to streamline its booking processes and enhance meeting room transparency.
How does it work?
- Room schedule overview: Users can see all bookings and available time slots in the Room View display.
- Quick room status checks: Color codes instantly show the room's status.
- Instant booking: Employees can easily add meeting titles and durations, respecting company privacy policies.
This feature minimizes confusion and streamlines booking processes, helping teams focus on what matters most—collaboration and productivity.
Book a demo today and see how we can help your organization thrive in the hybrid work era!
