Catering & services: our latest feature for an improved meeting experience

Every detail matters.

This is especially true in the corporate world, whether we want to impress a new client or present a new marketing campaign to the team.

When it comes to creating a productive and flawless meeting environment, we know how important certain elements are—the size of the room, the furniture, the food, the equipment.

For this reason, we are excited to introduce our newest feature: catering & services for meeting rooms. This innovative addition empowers companies and their staff to easily create and manage on-demand services tailored to their meeting needs. From catering to equipment, this feature simplifies the process of requesting and receiving essential services and ensures that every meeting is ready for success.

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Solving the problem of meeting room logistics

Meetings are a cornerstone of business operations, yet organizing them often involves juggling multiple logistical challenges. From ensuring the right equipment is available to provide refreshments, these details can become cumbersome. Our new catering & services feature addresses these pain points by offering a centralized solution for requesting and managing meeting room services. 

This not only saves time and reduces food waste but also improves the overall meeting experience.

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Who benefits from it?

This feature is designed for companies that frequently utilize additional services for their meeting rooms and guarantees great results for both high-stakes meetings and external visitors (to ensure a professional and hospitable environment).

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What’s included?

Services request per meeting

• Custom requests: Event organizers can request specific services for each meeting, tailoring their needs by specifying quantities and adding detailed notes. No more waste or wrong equipment!
• Category-based requests: Users can request items from different service categories, ensuring that all aspects of their meeting are covered.
• Detailed provider notifications: Service providers receive comprehensive details for each request, ensuring they are well-prepared to meet the organizers' needs.

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Services customization

• Tailored categories: Different service categories can be defined, each with a set of requested items.
• Flexible management: Services can be paused temporarily, allowing for adaptability based on the office’s needs.
• Specific providers: Each category can have a designated service provider, ensuring expertise and efficiency in service delivery.

• Room-specific services: Catering & services can be turned on or off per meeting room, providing flexibility and control over resource allocation.

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Efficient communication through email updates

• Real-time notifications: Never miss a bit! Service providers receive email updates detailing request specifics, meeting times, and dates.
• Change alerts: Providers are promptly informed of any changes to the event or service requests, ensuring they can adjust their preparations accordingly.
• Targeted updates: Changes are communicated to the relevant service providers, ensuring precise and efficient information flow.

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Services request export

• Comprehensive data export: Admins can export all service requests into a CSV file, selecting specific time frames and categories.
• Detailed records: The exported file includes requester and provider emails, service times and dates, requested categories, and item details, facilitating external use and analysis.

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Why do we like this feature so much?

• Time-saving: Our feature significantly reduces the time required to organize and manage meeting logistics. Everything is in place,  and you get real-time updates. This allows staff to focus more on core business activities, improving overall productivity.
• Waste reduction: It’s a crucial topic in today’s world. Thanks to our custom and category-based requests, you can make sure that only the necessary items are ordered, leading to less food and resource wastage. Providing services tailored to specific needs is an important part of maintaining sustainable practices in the workplace.
• Budget management: Who doesn’t like some money? With catering & service,  you get efficient service management and detailed records to help you track expenses accurately, leading to better budget allocation and cost savings. As a result, organizations can analyze service usage patterns and adjust their budgets accordingly to ensure optimal resource utilization.

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With deskbird’s catering and services for meeting rooms, organizing a meeting has never been easier. Elevate your meeting experiences by ensuring all necessary services are just a few clicks away.

Embrace the future of efficient meeting management and enhance productivity with deskbird.

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For more information and how this feature can transform your meetings, talk to your dedicated Account Manager or request a free demo today!